13. Honorary Members
Honorary Members shall be persons of eminence in natural history, geology or lithic
archaeology, or those who have rendered special service to the Club. They shall be
appointed by the Council and no subscription shall be required of them.
14. Affiliation
Libraries, museums and similar organisations maybe affiliated to the Club on
payment of a subscription determined by Council. Such organisations shall be entitled
to receive publications of the Club on the same basis as Ordinary Members. An
affiliated organisation, through its Secretary or other accredited representative, shall
be entitled to exercise a right of one vote at the Club's Annual General Meetings.
15. Minutes of Council Meetings
Minutes shall be kept at each Council Meeting and read at the next Council Meeting.
16. Annual General Meeting
The Annual General Meeting shall be held in March, when the Report of Council
shall be presented, together with an account of the past year's income and
expenditure, duly signed by both Auditors.
Minutes shall be kept at each Annual General Meeting and read at the next Annual
General Meeting. A copy of the documents produced shall be forwarded to the
Charity Commissioners soon after the Meeting.
17. Special Meetings
The Council may at any time, and shall upon request signed by no less than twelve
Members, convene a Special Meeting. A copy of the agenda shall be sent by post to
every Member at least ten days before the date of such a meeting.
18. Accounts
The accounts of the Club shall be made up to December 31 st in each year and shall be
audited by an independent and suitably qualified person, to be appointed by Council.
19. Museum and Library
The Club owns a Museum Collection and Library relating to the work done by Essex
naturalists and geologists in the past, which is available for personal study and
research. Many of the items are valuable, so access is to be authorised and/or
supervised by one of the appropriate people appointed by the Club. Application
should be made in the first instance to the President or Vice-President.
20. Alteration of Rules
No Rule shall be altered or repealed, nor shall any addition be made to the Rules,
except by a majority of the Members present at an Annual General Meeting or a
Special Meeting. Details of proposed alterations shall be sent by post to every
Member, at the address for that Member last known to the General Secretary, at least
ten days before the date of the Meeting.
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Essex Field Club Newsletter No. 40, January 2003